DEPARTMENT:  Financial Services  

PRIMARY JOB FUNCTION: General Accounting

Job Summary:  Assistant will prepare cash flow reports weekly. Prepare yearly budgets and assist with 1099’s. Works with inventory to close jobs and handle cost accounting issues. The assistant will also handle purchasing for the World Headquarters. Assist in area needed within the financial services department.   

1.   Cash Flow

1.1 Prepare cash flow sheets

1.2 Prepare information for money market detail

1.3 Gather information and print AR, AP, Cash projections, Bank Balance, and indicator report for cash flow meeting.

1.4  Input information on money market detail to separate accounts

1.5  Print and distribute profit and loss statements

1.6  Prepare yearly budgets and have verified by Senior Accountant

1.7  Help prepare 1099’s

2.  Accounts Receivable/Payable

2.1 Void checks if necessary

2.2 Void batches if necessary

3. Inventory

3.1 Investigate problems with inventory such as unit cost issues

3.2 Close jobs

3.3 Prepare inventory for year end - investigate odd unit costs and quantities

3.4 Help prepare physical inventory count sheets

3.5 Make adjustments for to inventory after physical count

4. General Ledger

4.1    Prepare yearly budgets and have verified by Senior Accountant

5. Purchasing

      5.1 Issues all of the purchase orders for the World Headquarters

      5.2 Edits purchase requests; prepares purchasing and accounting paperwork such as small purchase orders and requisitions

      5.3 Identifies and resolves potential purchasing problems; follows up to ensure timely and accurate product delivery.

      5.4 Corresponds with suppliers for quotations; maintains contact with vendors regarding current status of purchase orders.

5.5 Delegates smaller purchases to requesting departments as is appropriate

      5.6 Secures approval of immediate supervisor  

6. Other

6.1 Functions where needed within financial services

6.2 Performs any other duties requested by the immediate supervisor.