Big Picture

Administrative Assistant

Reporting

  • Reports to the Director

Purpose

  • Provides office services by implementing administrative systems, procedures, and policies, and administering administrative projects.
  • Assists the Director in projects such as grant preparation, newsletter development, fundraising projects, and office events.
  • Performs a wide range of administrative and office support activities for the chapter and ministry programs to facilitate the efficient operation of the ministry.

Clerical Responsibilities

  • Answer, screen and transfer inbound phone calls.
  • Receive and direct visitors and clients
  • Perform general clerical duties including photocopying and mailing.
  • Maintain hard copy and electronic filing systems
  • Retrieve documents from the filing systems upon request
  • Handle requests for information and data
  • Resolve administrative problems and inquiries
  • Prepare written responses to inquiries when necessary
  • Prepare and modify documents including correspondence, report, memos, and emails
  • Schedule and coordinate meetings, appointments, and travel arrangements
  • Record, compile, transcribe minutes of meeting
  • Open sort and distribute incoming mail and correspondence
  • Coordinate maintenance of office equipment
  • Maintain records for staff, telephones, and petty cash
  • Maintain office supply inventories
  • Prepare and mail fundraising and thank you letters

Accounting Responsibilities

  • Receive, record, pay and file all invoices
  • Check invoices for accuracy
  • Receive all donations and other income and record them appropriately in QuickBooks and Breeze Database
  • Create events, forms, user roles and connect forms daily in Breeze system
  • Prepare and make bank deposits of all income
  • Send necessary accounting information to the accountant monthly
  • Prepare reports required by the State office. Get accountant review and file the documents appropriately
  • Process payroll, mileage, and related costs.
  • Obtain and process all necessary documentation for employment of summer workers and all new hires
  • Send accounting information, committee meeting minutes and agenda to CEF of Tennessee office monthly

Other Duties

  • Assist with keeping the facilities and equipment clean and sanitary
  • Pick up mail
  • Website management-WordPress
  • Maintain the bookstore inventory and order materials as necessary
  • Help oversee summer interns with projects and workload
  • Other duties as assigned by director

Skills and abilities needed:

  • Called to ministry.
  • Integrity/Character/ Great attitude.
  • A mature Christian that is involved with their local church.
  • A leader with influence.
  • Self-starter.
  • Strong interpersonal relationship skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills.
  • A team player.
  • Strategic thinker.
  • Commitment to personal development.
  • Goal oriented.
  • Prefer college graduate.
  • Proficient in Office 365—Outlook, word, excel, and power point.
  • Proficient in QuickBooks and Breeze database or willing to learn.
  • Social media and marketing skills helpful.

Please email your resume and cover letter to:

Patti Harris, [email protected]

  • Position is in Chattanooga, TN
  • Full time – 40-hour work week

To apply for this job please visit fs26.formsite.com.