Big Picture

Child Evangelism Fellowship of Virginia



  • Copy, print, compile records for folders and binders
  • Keep an organized filing system
  • Run errands
  • Place orders for supplies and materials from vendors and CEF Press
  • Handle travel arrangements, filing forms with USA Ministries, etc., for state ministry development


  • Receive payroll packet from bank and mail any manual checks
  • Pick up checks at PO Box, deposit them at bank, and post deposits electronically
  • Sends out contribution receipts
  • Help with printing, mailing and recording donations from appeal and other letters
  • Help develop and manage a donor database

Meetings, Travel and Event Planning

  • Schedule meetings and arrange phone calls
  • Help state coordinator/director with event planning and execution, especially CYIA camp
  • Attend CYIA and handle administration with Camp Director
  • Help prepare for the State Board and staff meetings
  • Copy agenda materials & create packets for members
  • Order and provide lunches for meetings

Public Relations

  • Greet office and event guests
  • Help design and publish a monthly newsletter, and update Facebook and any other social media sites
  • Compile and organize materials for state coordinator’s/director’s Power Point presentations
  • Interact with venues and business contacts to arrange for food and logistics needed for events
  • Handle child protection screening on state board and others on behalf of state coordinator/director
  • Help with fund-raising efforts for the ministry

Communication & Other

  • Help facilitate the dissemination of information to local chapters
  • Serve as liaison with USA Ministries for chapter and information requests
  • Gather and assimilate monthly chapter ministry reports, and collect committee minutes
  • Ensure chapters accurately report monthly statistics with USA Ministries
  • Create a Mailbox Club Report
  • Handle potential technological matters
  • Other duties as assigned


  • Two years’ minimum experience in administrative support role in a professional environment
  • Demonstrated experience multiple tasks simultaneously
  • Demonstrated experience in Microsoft Office
  • Demonstrated experience in file maintenance, editing, and proofreading
  • Professional appearance and demeanor
  • Bachelor’s degree preferred


  • Excellent communication and interpersonal skills
  • Excellent assessment and observation skills, with attention to detail
  • Excellent organizational skills, particularly accuracy in record keeping and effective time management
  • Ability to prioritize projects and be discrete, exercising good judgment
  • Ability to plan and coordinate events, programs, and administrative work flow
  • Ability to maintain professional rapport in all modes of communication
  • Ability to work independently with minimum supervision and as an effective team member


  • Periodic review of short- and long-term objectives
  • Annual performance evaluation