Child Evangelism Fellowship of Virginia
DUTIES
Clerical
- Copy, print, compile records for folders and binders
- Keep an organized filing system
- Run errands
- Place orders for supplies and materials from vendors and CEF Press
- Handle travel arrangements, filing forms with USA Ministries, etc., for state ministry development
Financial
- Receive payroll packet from bank and mail any manual checks
- Pick up checks at PO Box, deposit them at bank, and post deposits electronically
- Sends out contribution receipts
- Help with printing, mailing and recording donations from appeal and other letters
- Help develop and manage a donor database
Meetings, Travel and Event Planning
- Schedule meetings and arrange phone calls
- Help state coordinator/director with event planning and execution, especially CYIA camp
- Attend CYIA and handle administration with Camp Director
- Help prepare for the State Board and staff meetings
- Copy agenda materials & create packets for members
- Order and provide lunches for meetings
Public Relations
- Greet office and event guests
- Help design and publish a monthly newsletter, and update Facebook and any other social media sites
- Compile and organize materials for state coordinator’s/director’s Power Point presentations
- Interact with venues and business contacts to arrange for food and logistics needed for events
- Handle child protection screening on state board and others on behalf of state coordinator/director
- Help with fund-raising efforts for the ministry
Communication & Other
- Help facilitate the dissemination of information to local chapters
- Serve as liaison with USA Ministries for chapter and information requests
- Gather and assimilate monthly chapter ministry reports, and collect committee minutes
- Ensure chapters accurately report monthly statistics with USA Ministries
- Create a Mailbox Club Report
- Handle potential technological matters
- Other duties as assigned
Qualifications
- Two years’ minimum experience in administrative support role in a professional environment
- Demonstrated experience multiple tasks simultaneously
- Demonstrated experience in Microsoft Office
- Demonstrated experience in file maintenance, editing, and proofreading
- Professional appearance and demeanor
- Bachelor’s degree preferred
Knowledge/Skills/Abilities
- Excellent communication and interpersonal skills
- Excellent assessment and observation skills, with attention to detail
- Excellent organizational skills, particularly accuracy in record keeping and effective time management
- Ability to prioritize projects and be discrete, exercising good judgment
- Ability to plan and coordinate events, programs, and administrative work flow
- Ability to maintain professional rapport in all modes of communication
- Ability to work independently with minimum supervision and as an effective team member
Accountability
- Periodic review of short- and long-term objectives
- Annual performance evaluation